Job Opportunities

CAAMFest OPEN POSITIONS

Volunteer Coordinator

TERMS OF EMPLOYMENT:

March 5 – April 5, 2024, Part-time (20 hrs/week)

April 8 – June 6, 2024, Full time (40 hrs/week)

Option to extend

Non-exempt, temporary, eligible for overtime; no benefits (except paid sick leave)

***This position may be required to work extended hours, including some evenings and weekends to meet key deadlines 

 

PAY:

$22 per hour 

 

JOB DESCRIPTION

The Volunteer Coordinator, under the direction of the Events Production Manager, is responsible for recruiting, scheduling, and managing all volunteer personnel for CAAMFest, which takes place May 9-19, 2024. The Volunteer Coordinator schedules and places all personnel at festival venues to assist in such areas as: theater operations, hospitality/guest services, merchandise sales, and ticketing.  The coordinator will also work directly with Special Events personnel to staff Festival receptions and events. 

SPECIFIC DUTIES

  • Outreach to and recruitment of prospective volunteers and volunteer captains
  • Schedule and orient approximately 100-150 volunteers
  • Compile and manage volunteer database 
  • Communicate consistently with volunteers through online scheduling and messaging system
  • Convene informational meetings and training sessions for volunteers
  • Produce volunteer handbook and informational materials
  • Schedule and confirm volunteer assignments for all Festival events and areas including but not limited to Opening and Closing Night galas, receptions, screenings, food gatherings, guest lounge, special events, and theater lobby
  • Handle logistics for volunteers including organizing ID badges, volunteer t-shirts, orientation, etc.
  • Organize and lead appreciation party for Festival volunteers including securing venue, raffle prizes, catering, music, and associated supplies 
  • Together with Events Production Manager track and manage volunteer budget as needed
  • Maintain accurate documentation and update information in job manual
  • Write a wrap report with detailed timeline information

DESIRED QUALIFICATIONS

  • Excellent communication and volunteer management skills
  • Ability to motivate, delegate and supervise effectively
  • Resourceful, proactive, and strong mind for logistics and keen attention to detail
  • Ability to prioritize effectively and respond to urgent and often times competing needs
  • Comfortable working with online volunteer management software
  • Fluency in Mac-based applications including Google suite, MS Office and Filemaker Pro
  • Experience as an event planner and/or volunteer coordinator preferred
  • Knowledge of Asian American community, organizations, and arts preferred

VACCINE REQUIREMENT / COVID-19 SAFETY

Proof of COVID-19 vaccination may be required on a case-by-case basis to comply with specific job-site entrance requirements or to meet any current local, state or federal health recommendations or mandates.  COVID-19 vaccination status must be provided by the employee upon request

REMOTE WORK ACCOMMODATION 

In-person attendance (in and around the San Francisco Bay Area) at designated office meetings, program events, and other functions is required.  Remote work may also be assigned as needed, and employee is required to maintain a suitable and safe personal workspace when so assigned.

TO APPLY

Please send a resume and a cover letter (in PDF format) to jobs@caamedia.org with “Volunteer Coordinator” in the subject line. No phone calls. Check CAAMedia.org for additional information. Position open until filled.

NOTE: Early applications encouraged. 

Operations Assistant

TERMS OF EMPLOYMENT

March 12 – March 22, 2024, Part-time (20 hrs/week) 

March 25 – June 6, Full time (40 hrs/week)

 

Non-exempt, temporary, eligible for overtime; no benefits (except paid sick leave)

Option to extend contract in case of need by employer.

***This position may be required to work extended hours, including some evenings and weekends to meet key deadlines 

 

PAY 

$22 per hour 

 

JOB DESCRIPTION

The Operations Assistant, under the supervision of the Events Production Manager and Operations Manager, will work to provide administrative and logistical support for CAAMFest, taking place May 9 – 19, 2024. This role assists in implementing strategies and methods to ensure the smooth operation of all aspects of the festival including the areas of volunteer assessment, event planning, and public programming support. 

 

SPECIFIC DUTIES

  • Assist the Operations Manager to implement the plans for a smooth operations of a dynamic in-person festival that encompasses film, food, and music 
  • Arrange for A/V tech needs and research production companies to work with 
  • Coordinate and organize information to create and distribute tech sheets and show flows/event schedules 
  • Update operational information on Filemaker Pro
  • Coordinate with projectionists for each venue
  • Coordinate with Print Traffic Manager regarding DCP and film presentation needs 
  • Assess accessibility needs with Operations Manager, venues, and programming team
  • Assess volunteer needs and assignments with Volunteer Coordinator 
  • Assess and meet the virtual needs of the festival and coordinate videographer schedules as needed (i.e. live stream capability and video recording)
  • Organize and arrange inventory of festival supplies, equipment, and rentals
  • Facilitate equipment transportation, set up, and close-out at each festival venue
  • Coordinate signage needs for all festival venues and work closely with the graphic designer to produce them
  • Coordinate with other festival staff like guest services and marketing for any transport of step and repeat, marketing collateral, and other printed asset needs between venues
  • Help prepare and maintain all venues to receive visitors, with focus on seating, accessibility, safety, and aesthetic 
  • Report safety hazards, debrief event notes and all concerns to the Operations Manager 
  • Attend to various other projects as assigned by the Operations Manager
  • Maintain accurate documentation on the database server and update information in job manual
  • Write a wrap report with detailed timeline information 

 

DESIRED QUALIFICATIONS

  • Experience in festival or event management
  • Excellent interpersonal skills, able to communicate effectively and work under multiple deadlines
  • Resourceful, strong mind for logistics and keen attention to detail
  • Ability to prioritize effectively and respond to urgent and often times competing needs
  • Fluency in Mac-based applications including MS Office, Google suite, and Filemaker Pro
  • Demonstration of good judgment, patience, flexibility and being a team player
  • Comfortable with the heavy lifting and movement required for loading in and out of festival venues 
  • Knowledge of Asian American community and arts preferred

VACCINE REQUIREMENT / COVID-19 SAFETY

Proof of COVID-19 vaccination may be required on a case-by-case basis to comply with specific job-site entrance requirements or to meet any current local, state or federal health recommendations or mandates.  COVID-19 vaccination status must be provided by the employee upon request

REMOTE WORK ACCOMMODATION 

In-person attendance (in and around the San Francisco Bay Area) at designated office meetings, program events, and other functions is required.  Remote work may also be assigned as needed, and employee is required to maintain a suitable and safe personal workspace when so assigned.

TO APPLY

Please send a resume and a cover letter (in PDF format) to jobs@caamedia.org with “Operations Assistant” in the subject line. No phone calls. Check CAAMedia.org for additional information.

NOTE: Early applications encouraged.