Job Opportunities

OPEN POSITIONS

DIRECTOR OF DEVELOPMENT
JOB DESCRIPTION

The Center for Asian American Media (CAAM) is a nonprofit organization dedicated to presenting stories that convey the richness and diversity of Asian American experiences to the broadest audience possible. CAAM’s program areas include producing the largest Asian American film festival in the country, distributing Asian American titles to educational institutions, funding documentaries, producing original works, and increasing diversity of programs on public television.

The Director of Development is responsible for fundraising and strategic communications for CAAM. Our diverse constituency includes individuals, governmental agencies, private foundations, corporate sponsors, small businesses, and other supporters. This management position leads the organization’s development efforts and manages a staff of two.

The ideal candidate is an experienced fundraising professional who has a passion for Asian American media, is highly motivated and resourceful, and brings a sense of creativity and adaptability. The position requires strong management, oral and written communications skills, as well as a breadth of knowledge and experience in the range of development work.

Salary commensurate with experience. The position is full-time, exempt, salaried, and includes excellent benefits.

Responsibilities and duties include but are limited to:

  • Lead the creation and implementation of fundraising plan with the Executive Director, development and administrative staff, and Board Development Committee
  • Management and oversight of major gifts program, annual fund, planned giving, corporate support, special events and capital campaigns
  • Management and oversight of grant seeking and grant writing efforts
  • Support Executive Director in securing financial resources necessary for the organization
  • Identify and steward relationships with foundations, corporations, and individuals
  • Manage and track relationships with all donors and prospects
  • Develop organization-wide communications protocols, processes, messages, and materials
  • Oversee creation of marketing materials and coordinate external messages to funders, community partners, corporate sponsors, individual donors, and the general public
  • Hire, train, and supervise development staff
  • Provide support to the Board to fulfill its development goals
  • Helps manage annual Board retreat and quarterly Board meetings
  • Act as host of CAAM fundraising and special events
  • Attend and research local and national events to cultivate relationships with stakeholders and community partners as directed by Executive Director

QUALIFICATIONS AND SKILLS

  • At least five years of experience in development for non-profits
  • Demonstrated success in fundraising, with the ability to think strategically while executing tactically within resource constraints
  • Ability to cultivate meaningful relationships with a broad range of funders and supporters
  • Excellent organizational skills; ability to prioritize and work with multiple deadlines
  • Strong managerial skills, particularly in supervision and building effective teams
  • Capacity to take initiative, build consensus and to work effectively cross-departmentally
  • Working knowledge of communications and marketing strategies
  • Understanding of Asian American communities and media arts field a plus

BENEFITS
Health, dental and vision and life insurance benefits provided. Optional participation in company 401k, FSA and commuter benefits

JOB TYPE
Full-time, exempt

It is the policy of CAAM to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

TO APPLY: Send resume and cover letter via email to jobs@caamedia.org with “Development Director” in the subject line. No phone calls. Check CAAMedia.org for additional information.

FESTIVAL EVENTS ASSOCIATE (CONTRACT)

TERM OF EMPLOYMENT: February 6 – June 8, 2018, full-time. Exempt, temporary, no benefits.

PAY: $2,600 per month at full-time

JOB DESCRIPTION

The Festival Events Associate will oversee the in-kind donation program for the 36th CAAMFest, May 10–24, 2018. Reporting to the Development Manager, the Associate will steward in-kind donations for high-level, strategic programs and events, such as the Opening Night Gala. In addition, the Associate will assist the Development Manager with benefit fulfillment for all CAAMFest donors and sponsors, as well as event planning and production.

SPECIFIC DUTIES

  • Manage day-to-day aspects of CAAMFest’s in-kind donor program.
  • Research, contract and monitor in-kind donations, including food, beverage, venues, hospitality, equipment and other event-based and select partnerships.
  • Manage delivery of all sponsor in-kind product, including food, beverage, equipment and promotional materials.
  • Ensure, in collaboration with the Development Manager, successful delivery of in-kind donor recognition on all CAAMFest print, digital and theater marketing materials.
  • Ensure all components of donation agreements are met, including screening and/or event assignments, signage, hospitality and screening giveaways.
  • Manage and deliver, in collaboration with the Development Manager, all donor-related hospitality, including tickets, badges, invitations and special theater seating requirements.
  • Assist the Development Manager with benefits fulfillment and administrative tasks for select Corporate Sponsors.
  • Collaborate with the Development Manager, Festival team and Event Staff to plan and execute select Festival events. Tasks include, but are not limited to, securing permits, venues, and ABC licenses; creating showflows, floor plans, and staffing assignments; managing donor load-in and load-out; overseeing donor communications; managing inventory and supply lists; and ensuring seamless event production.
  • Update, create and maintain event-related documents and donor communications, such as Opening Night menu/supply surveys and load-in one sheets.
  • Assist the Development Manager with CAAMFeast Pop-Up and Corporate Sponsor events.
  • Maintain the DonorPerfect database and all hardfiles that pertain to in-kind donations.
  • Track fundraising goals and benefit fulfillment using DonorPerfect reports.
  • Help manage the Development Interns – Sponsorship & Special Events.
  • Oversee all post-Festival, in-kind donation acknowledgements. Assist the Development Manager with the Corporate Wrap Report.

DESIRED QUALIFICATIONS

  • Keen interest in fundraising and events planning as it relates to arts non-profits
  • Investment in and cultural sensitivity towards Asian American issues
  • Ability to work collaboratively with diverse staff and stakeholders
  • Effective communication, organization and time management skills
  • Experience with front-facing and customer service tasks
  • Enjoys a fast-paced environment
  • Experience with MS Office and Google Docs

PLUSES
Familiarity with CRM’s like Salesforce or DonorPerfect, Filemaker Pro, WordPress and/or Adobe Photoshop/InDesign

TO APPLY:Please send a cover letter and résumé (in PDF format) to jobs@caamedia.org with “Events Associate” in the subject line. No phone calls.

FESTIVAL GUEST SERVICES & TRAVEL COORDINATOR (CONTRACT)
TERM OF EMPLOYMENT: March 1 – June 8, 2018, full-time. Exempt, temporary, no benefits.

PAY: $2,600 per month at full-time

JOB DESCRIPTION

The Guest Services and Travel Coordinator will be responsible for the efficient orchestration of all aspects of hospitality for local, national and international guests attending CAAMFest (formerly the San Francisco Asian American Film Festival), taking place May 10–24, 2018. The Coordinator will make travel and accommodation arrangements for guests of the Festival. The Coordinator should be detail oriented and have excellent organizational and communication skills. Position requires flexibility and hospitality experience. The Coordinator will also act as “host” to Festival guests and staff a Guest Services Lounge.

SPECIFIC DUTIES

  • Design a plan for Festival guests’ experience – ensure that it’s engaging and welcoming
  • Manage accreditation process and dispersal of complimentary tickets and passes
  • Develop and prepare guest welcome packets and Festival identification badges
  • Manage Guest Services volunteers and Festival drivers
  • Liaison between Festival guests and operations and programs staff
  • Manage and staff Festival guest lounge (setup, manage facility and break-down)
  • Schedule and confirm festival guests via phone, fax, and email
  • Arrange and book air and ground transportation of festival guests to San Francisco
  • Arrange local travel for guests (getting to and from hotel to film screenings and airports)
  • Manage travel & accommodations budget
  • Produce itineraries on guest arrival, departure, lodging, events, press interviews, etc.
  • Ensure that communications, publicity, and marketing staff are aware of confirmed guests list for greater festival promotion efforts

DESIRED QUALIFICATIONS

  • Excellent interpersonal, communication, and organizational skills
  • Able to take initiative, work independently, and in teams
  • Fluency in Mac-based applications, including MS Office and Filemaker Pro
  • Experience as a Guest Services coordinator and familiarity with Asian American communities preferred

TO APPLY:Please send a cover letter, résumé, and writing sample (in PDF format) to jobs@caamedia.org with “Guest Services & Travel Coordinator” in the subject line. No phone calls.

FESTIVAL PUBLIC RELATIONS COORDINATOR (CONTRACT)

TERM OF EMPLOYMENT: February 1 – June 8, 2018, full-time. Exempt, temporary, no benefits.

PAY: $2,600 per month at full-time

JOB DESCRIPTION

The Public Relations Coordinator will be in charge of all day-to-day administrative publicity activities for CAAMFest (formerly the San Francisco Asian American Film Festival), taking place May 10–24, 2018. Reporting to the Festival Assistant Director, the coordinator will liaise with CAAM’s development and communications staff and the festival’s external public relations agency to ensure consistent and on target messaging. Primary duties include managing press materials such as video screeners, press kits, still images and press clippings, as well as providing the press with all necessary materials. In addition, the coordinator will help build CAAM’s relationship with print, TV and online outlets that cover ethnic communities and the arts.

SPECIFIC DUTIES

  • Coordinate all areas of public relations including press conferences, interviews for appropriate spokespeople and liaising with external and internal constituencies
  • Maintain and manage a screeners library for the press
  • Assemble festival press kit
  • Collect and distribute press materials for each film
  • Write press releases and listings as needed
  • Manage all press check-ins, inquiries and complimentary ticket distribution
  • Submit periodic press reports to PR agency
  • Create clippings binder
  • Assign responsibilities to interns as needed

DESIRED QUALIFICATIONS

  • Experience working in public relations
  • Excellent interpersonal, verbal and written communications skills
  • Detail-oriented, organized and motivated.
  • Project management experience
  • Fluency in Mac-based applications including MS Office, Filemaker Pro, as well as Photoshop
  • Knowledge of Asian Pacific American communities, issues and organizations preferred

TO APPLY:Please send a cover letter, résumé, and writing sample (in PDF format) to jobs@caamedia.org with “Public Relations Coordinator” in the subject line. No phone calls.

FESTIVAL VOLUNTEER COORDINATOR (CONTRACT)
TERM OF EMPLOYMENT: March 1 – June 8, 2018, full-time. Exempt, temporary, no benefits.

PAY: $2,600 per month at full-time

JOB DESCRIPTION
The Volunteer Coordinator recruits, selects, and manages all volunteer personnel for CAAMFest (formerly the San Francisco Asian American Film Festival), which takes place May 10-24, 2018. The Volunteer Coordinator schedules and places all personnel at festival venues to assist in such areas as: theater operations, merchandise sales, administration, membership solicitation, hospitality/guest services, and ticketing. The coordinator will also work directly with Special Events personnel to staff Festival receptions and events.

SPECIFIC DUTIES

  • Outreach to and recruitment for prospective volunteers
  • Schedule and orient approximately 350 volunteers
  • Compile and manage volunteer database
  • Communicate consistently with volunteers through online scheduling and messaging system
  • Convene informational meetings and training sessions for volunteers
  • Produce volunteer handbook and informational materials
  • Schedule and confirm volunteer assignments for all Festival events and areas including but not limited to Opening and Closing Night galas, receptions, screenings, guest lounge, and theater lobby
  • Handle logistics for volunteers including ID badges, introductions to staff, orientation, etc.
  • Manage audience survey collection
  • Work closely with Special Events Coordinator to arrange Festival drivers
  • Coordinate appreciation party for Festival volunteers
  • Maintain accurate documentation and update information in job manual

DESIRED QUALIFICATIONS

  • Excellent communication and volunteer management skills
  • Ability to motivate, delegate and supervise effectively
  • Comfortable working with online volunteer management software
  • Fluency in Mac-based applications including MS Office and Filemaker Pro
  • Experience as an event planner and/or volunteer coordinator preferred
  • Knowledge of Asian American community, organizations, and arts preferred

TO APPLY:Please send a cover letter, résumé, and writing sample (in PDF format) to jobs@caamedia.org with “Volunteer Coordinator” in the subject line. No phone calls.

MUSLIM YOUTH VOICES - CAAMFEST EVENT AND OUTREACH COORDINATOR (CONTRACT)

TERM OF PROJECT: March 1 – June 8, 2018.

PAY: $2,000 flat fee (independent contractor)

PROJECT DESCRIPTION

The Muslim Youth Voices Project – CAAMFest event and outreach coordinator will assist with organizing the CAAMFest 2018 screening, panel and/or other pop-out event related to our Muslim Youth Voices Project (MYVP). Developed and led by experienced film professionals from the Muslim community, the MYVP workshops provided a safe, sensitive space for self-expression and exploration. Through weeklong intensives, students gained an in-depth appreciation of storytelling and had the opportunity to create their own short films with the help of a professional crew. The films made in the summer of 2017 will premiere at CAAMFest 2018, which takes place May 10-24, 2018. Films will also premiere nationally on public television during Ramadan. The contractor will head the main community outreach efforts to Asian, Arab, Middle Eastern, Muslim, South Asian and Black American communities to spread the word about the events and ensuing national public broadcast. This person will work with CAAMFest and other program staff to coordinate the events and outreach. The person will work in a self-directed manner.

SPECIFIC REQUIREMENTS

  • Work with festival and other program staff on coordinating the MYVP screening and panel at CAAMFest 2018
  • Compile a list of community organizations and individuals to outreach to
  • Outreach via email to the above organizations and individuals
  • Come up with sample social media language to promote the events and broadcast

DESIRED QUALIFICATIONS

  • Excellent communication, project management and event coordination skills
  • Ability to motivate and organize community members
  • Experience as an event planner preferred
  • Knowledge of Asian, Arab, Middle Eastern, Muslim, South Asian and Black American communities community, organizations, and arts preferred

TO APPLY: Please send a cover letter, résumé, and writing sample (in PDF format)

to jobs@caamedia.org with “Muslim Youth Voices Project – CAAMFest event and outreach coordinator” in the subject line. No phone calls.

 

INTERNSHIPS

FESTIVAL INTERN

DURATION: Winter/Spring 2018

TIME COMMITMENT: 10 – 15 hours per week, 3-4 months; May be asked to work some weekends leading up to and during CAAMFest 2018

COMPENSATION: Unpaid, college credit may be available

DESCRIPTION:
The Center for Asian American Media (CAAM) is a national organization dedicated to presenting stories that convey the richness and diversity of Asian American experiences to the broadest audience possible.

CAAM seeks skilled, enthusiastic and dedicated individuals to assist with the planning and production of CAAMFest 2018 (formerly the San Francisco International Asian American Film Festival), which takes place May 10-24, 2018. The internship consists of project-oriented tasks such as event planning, marketing & public relations, database management, outreach, and clerical and archival work. These are part-time and unpaid positions. Scheduling is flexible. The internship is best suited for someone who wants to gain skills in the arenas of film programming, event planning, data management, and non-profit arts administration, with a sincere interest in Asian American and Asian media arts.

The intern will be introduced to Asian American history and the world of public and independent media at one of the most prestigious Asian American media arts organizations in the country. As part of the team that produces CAAM’s major events, the interns will also have the opportunity to network with CAAM’s larger family of film and media makers, industry professionals and community organizations.

You may be asked to help with the following:

  • Assisting with Festival screening committees
  • Help with designing marketing materials such as slide shows and event signage
  • Assisting in event, membership, and sponsor relations activities
  • Focus film research to help develop retrospective and specialized programming
  • Help maintain Festival archives and databases
  • Developing articles and blogs for Festival website
  • Outreach to domestic and international film schools.

DESIRED QUALIFICATIONS:

  • Detail-oriented and team player
  • Excellent interpersonal, organizational and research skills
  • Familiarity with Mac-based programs including Filemaker Pro, Excel and Word
  • Web/Internet savvy: advance searching, social networking skills
  • Works well independently in a small office environment as well as in public arenas
  • Desire to learn about media arts organizing
  • Knowledge or interest in Asian American independent media preferred
  • Experience with graphic/design software (Photoshop, Illustrator, InDesign) or editing programs (Final Cut Pro, Premiere) a plus

TO APPLY: Send resume and cover letter via email to jobs@caamedia.org with “Festival Intern” in the subject line. No phone calls. Check CAAMedia.org for additional information.